Campbell River Genealogy Society

~ LOST FAMILIES FOUND ~

Protection of Privacy Policy

  1. Policy Statement:

The Campbell River Genealogy Society is committed to protecting the privacy of members and non-members. All information provided to CRGS will be treated as confidential. A privacy statement is on CRGS’ membership form, on its website, and on the bulletin board in the CRGS library.

  1. Definition of Personal Information:

As defined in the BC Personal Information Protection Act, personal information means information about an identifiable person but does not include names or contact information such as addresses, email addresses or telephone numbers.

  1. Implied Consent:

Members and non-members are deemed to consent to the collection and use of their personal information for a specific purpose if they voluntarily provide it for that purpose, e.g. membership, surname interests’ sheets, seminars and genealogical research.

  1. Collection of Personal Information:

Members’ personal information is collected for membership lists, for contact regarding meetings and other society business, for the publication of surname interests, and for seminar registrations.

Non-members’ personal information is collected for researching and answering their genealogical queries, and for seminar registrations.

Archival or historical material that includes personal information is collected for the purposes for which the society exists:

  • to promote the study of genealogy and genealogical research;
  • to maintain a library for the collection and preservation of genealogical, historical and biographical matter related to local, national and international family history interests.
  1. Use of Personal Information:

Members’ and non-members’ personal information will only be used for the purposes for which it is collected.

  1. Disclosure of Personal Information:

Members’ and non-members’ personal information will not be disclosed to any company, organization or unauthorized person.

Archival or historical material will only be disclosed in accordance with the BC Personal Information Protection Act, Part 6, section 22:

a) a reasonable person would not consider the personal information to be too sensitive to the individual to be disclosed at the proposed time,

b) the disclosure is for historical research and is in accordance with section 21,

c) the information is about someone who has been dead for 20 or more years,

d) the information is in a record that has been in existence for 100 or more years, or

e) the information has been previously published, e.g. newspaper transcriptions, etc.

  1. Maintenance, Storage and Disposal of Personal Information:

All personal information will be stored in a secure location either in paper form or in a password-protected electronic format to prevent unauthorized access.

All documents containing members’ and non-members’ personal information will be shredded or otherwise destroyed when retention is no longer necessary for business or legal purposes.

Source:

British Columbia Personal Information Protection Act

http://www.bclaws.ca/civix/document/id/consol17/consol17/00_03063_01

Revised 26 June 2017